How to see contents of offline USB external disks?

[soaper]

My goal is to be able to see the results from indexes in offline USB disks, that is, even if the disk is not plugged in, I still want to see if a file is on that disk.

This is what I did: I gave each of my external USB disks a unique letter using compmgmt.msc. Then I plugged in each disk to scan the contents into the Everything index. I used the settings based on this answer: Keep offline volumes in the index

Online USB disk (with letter G:, name ACER DISK):



Offline USB disk (with letter S:, name is not displayed):



For a while after I did this (for about a few hours), I was able to see all results, even if the USB disk was not plugged in.
(Of course, nothing happened if I double-clicked on a result for an offline disk.)

Unfortunately, this setting did not last. Now, I again see only the results for the local disks and for any plugged-in USB disk.

What am I doing wrong here? How I can I have the offline results persist for good? My version: 1.4.1.895 (x64)

Thank you and keep your social distance.

[NotNull]

What am I doing wrong here?

Not much /Nothing! This is how I would configure this too.

There might be some other factors in play here. Starting at "the bottom" (I suspect you are way beyond that, but just to make sure ...)


Check if you limit the search results somehow
*The* most common reason for Everything not showing the expected files is a "wrong" filter or search modifier.
Go to Menu:Search and make sure the "Everything" entry is checked and nothing else. That will show all files that Everything has in it's database.
Like this:

2020-04-23 22_27_49-Everything.png (11.94 KiB) Viewed 10977 times

Exclusions?
You can exclude files/folders/volumes from the Everything database. Not an issue in your case .. just mentioning it.
Go to Menu:Tools > Options > Indexes > Exclude and chack if anything is excluded there (a checked "Enable exclude list" checkbox without specified exclusions does not exclude anything).


Check if Everything is able to write it's database to disk.
Everything keeps it's database in RAM, but will write it to disk when you close the program. If Everything can't write the database to disk, the next time it starts, it starts with an empty database and can only add the online disks.
Go to Menu:Tools > Options > General and make sure that "Store settings and data in %APPDATA%\Everything" is checked.
If it wasn't: Enable it, and restart Everything (enter

/restart

in in search bar and press ENTER)

Check if there is a Everything.db in the "%LOCALAPPDATA%\Everything" folder (paste this foldername in File Explorer and press ENTER)
Please report it's size in MB. Please also report the number of "Objects" that Everything indexed. You can find it in the statusbar.


Still no improvement?
Please post your Everything.ini here. It can be found in the "%APPDATA%\Everything" folder.

[soaper]

First off, thank you for responding.

I went through your checklist, and could confirm each point as being followed on my end.

Then I upgraded to the latest version, to be on the safe side.

I enabled Run as admin, again to be on the safe side.

My Everthing.db file is about 88 MB in size.

After doing a /restart, I could not see a report of the # of objects indexed in the statusbar. Same after doing a forced rebuild.

One strangeness to report: I disabled Automatically remove offline volumes under Indexes > ReFS, just in case. (None of my disks are ReFS, they are all NTFS.) Afterwards, I was able to see results from the G: disk, but not the other external disks. I don't know what to make of this.

My Everything.ini file:

Code: Select all

; Please make sure Everything is not running before modifying this file.
[Everything]
; settings stored in %APPDATA%\Everything\Everything.ini
app_data=1
run_as_admin=1
allow_http_server=1
allow_etp_server=1

[NotNull]

My Everything.ini file:

Thanks for posting your ini file.
That is the "central" Everything.ini and it points to the one in %APPDATA% : app_data=1
That one contains your actual settings (it should be aboout 20KB in size).
You can find it in c:\users\soaper\appdata\roaming\everything\everything.ini

[soaper]

That is the "central" Everything.ini and it points to the one in %APPDATA% : app_data=1

No wonder it looked so plain! I feel pretty embarrassed right now.

Here's the real one:

Code: Select all

; Please make sure Everything is not running before modifying this file.
[Everything]
window_x=488
window_y=0
window_wide=1450
window_high=1407
maximized=0
minimized=0
fullscreen=0
ontop=0
bring_into_view=1
alpha=255
match_whole_word=0
match_path=0
match_case=0
match_diacritics=0
match_regex=0
view=0
thumbnail_size=32
thumbnail_fill=0
min_thumbnail_size=32
max_thumbnail_size=256
medium_thumbnail_size=64
large_thumbnail_size=128
extra_large_thumbnail_size=256
thumbnail_load_size=0
thumbnail_overlay_icon=1
shell_max_path=0
allow_multiple_windows=0
allow_multiple_instances=0
run_in_background=1
show_in_taskbar=1
show_tray_icon=1
minimize_to_tray=0
toggle_window_from_tray_icon=0
alternate_row_color=1
show_mouseover=1
check_for_updates_on_startup=0
beta_updates=0
show_highlighted_search_terms=1
text_size=0
hide_empty_search_results=1
clear_selection_on_search=1
show_focus_on_search=0
new_window_key=581
show_window_key=0
toggle_window_key=0
language=1033
show_selected_item_in_statusbar=1
statusbar_selected_item_format=
show_size_in_statusbar=0
statusbar_size_format=0
open_folder_command2=
open_file_command2=
open_path_command2=
explore_command2=
explore_path_command2=
window_title_format=
taskbar_notification_title_format=
instance_name=
translucent_selection_rectangle_alpha=70
min_zoom=-6
max_zoom=27
context_menu_type=0
auto_include_fixed_volumes=1
auto_include_removable_volumes=0
auto_remove_offline_ntfs_volumes=0
auto_remove_moved_ntfs_volumes=1
auto_include_fixed_refs_volumes=1
auto_include_removable_refs_volumes=0
auto_remove_offline_refs_volumes=0
auto_remove_moved_refs_volumes=1
find_mount_points_on_removable_volumes=0
last_export_type=0
max_threads=0
reuse_threads=1
find_subfolders_and_files_max_threads=0
single_parent_context_menu=0
auto_size_1=512
auto_size_2=640
auto_size_3=768
auto_size_aspect_ratio_x=9
auto_size_aspect_ratio_y=7
auto_size_width_only=0
auto_size_path_x=1
auto_size_path_y=2
sticky_vscroll_bottom=1
last_options_page=12
draw_focus_rect=1
date_format=
time_format=
listview_item_high=0
single_click_open=0
underline_icon_titles=0
icons_only=0
auto_scroll_repeat_delay=250
auto_scroll_repeat_rate=50
open_many_files_warning_threshold=16
set_foreground_window_attach_thread_input=0
debug=0
debug_log=0
verbose=0
lvm=1
ipc=1
home_match_case=0
home_match_whole_word=0
home_match_path=0
home_match_diacritics=0
home_regex=0
home_search=1
home_filter=0
home_sort=0
home_view=0
home_index=1
allow_multiple_windows_from_tray=0
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rename_nav=0
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select_search_on_mouse_click=1
focus_search_on_activate=0
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wrap_focus=0
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load_fileinfo_priority=0
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header_high=0
hide_on_close=0
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winmm=0
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new_inherit=1
full_row_select=0
tray_show_command_line=
dpi=96
ctrl_mouse_wheel_action=1
allow_open=1
allow_context_menu=1
allow_delete=1
allow_rename=1
allow_cut=1
allow_copy=1
allow_paste=1
allow_drag_drop=1
allow_window_message_filter_dragdrop=0
auto_column_widths=0
hotkey_explorer_path_search=0
get_key_name_text=1
paste_new_line_op=0
esc_cancel_action=1
fast_ascii_search=1
match_path_when_search_contains_path_separator=1
allow_literal_operators=0
allow_round_bracket_parenthesis=0
expand_environment_variables=0
search_as_you_type=1
always_update_query_on_search_parameter_change=0
convert_forward_slash_to_backslash=0
match_whole_filename_when_using_wildcards=1
operator_precedence=0
replace_exact_trailing_star_dot_star_with_star=1
allow_exclamation_point_not=1
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auto_complete_search_command=1
double_buffer=1
search=
show_number_of_results_with_selection=0
date_descending_first=0
size_descending_first=0
size_format=2
alpha_select=0
tooltips=1
listview_tooltips=1
show_detailed_listview_tooltips=1
rtl_listview_edit=0
force_path_ltr_order=1
force_path_left_align=1
date_time_order=0
date_time_align=1
size_align=3
invert_layout=0
update_layout_on_input_language_change=0
control_shift_action=3
change_search_rtl_reading_action=3
invert_layout_action=3
bookmark_remember_case=1
bookmark_remember_wholeword=1
bookmark_remember_path=1
bookmark_remember_diacritic=1
bookmark_remember_regex=1
bookmark_remember_sort=1
bookmark_remember_view=1
bookmark_remember_filter=1
bookmark_remember_index=1
bookmark_remember_search=1
bookmark_organize_x=0
bookmark_organize_y=0
bookmark_organize_wide=0
bookmark_organize_high=0
exclude_list_enabled=1
exclude_hidden_files_and_folders=0
exclude_system_files_and_folders=0
include_only_files=
exclude_files=*.lnk, ~$*.doc*
db_location=
db_multi_user_filename=0
db_compress=0
index_size=1
fast_size_sort=1
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fast_date_created_sort=0
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index_date_accessed=0
fast_date_accessed_sort=0
index_attributes=0
fast_attributes_sort=0
index_folder_size=0
fast_path_sort=1
fast_extension_sort=0
extended_information_cache_monitor=1
db_update_thread_priority=-15
index_recent_changes=1
refs_file_id_extd_directory_info_buffer_size=0
folder_update_thread_mode_background=1
folder_update_rescan_asap=1
monitor_thread_mode_background=1
monitor_retry_delay=30000
monitor_update_delay=1000
monitor_pause=0
usn_record_filter=0xffffffff
cancel_delay=0x000003e8
allow_ntfs_open_file_by_id=1
always_update_folder_recent_change=0
editor_x=52
editor_y=52
editor_wide=1064
editor_high=845
editor_maximized=0
file_list_relative_paths=0
rename_x=0
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rename_wide=0
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rename_match_case=0
rename_regex=0
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advanced_copy_to_wide=0
advanced_copy_to_high=0
advanced_copy_to_match_case=0
advanced_copy_to_regex=0
advanced_move_to_x=0
advanced_move_to_y=0
advanced_move_to_wide=0
advanced_move_to_high=0
advanced_move_to_match_case=0
advanced_move_to_regex=0
advanced_search_x=0
advanced_search_y=0
advanced_search_wide=0
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advanced_search_page_y_offset=0
advanced_search_focus_id=0
advanced_search_warnings=1
max_recv_size=8388608
display_full_path_name=0
size_tiny=10240
size_small=102400
size_medium=1048576
size_large=16777216
size_huge=134217728
themed_toolbar=1
show_copy_name=2
show_copy_path=2
show_copy_full_name=2
show_open_path=2
show_explore=2
show_explore_path=2
copy_path_folder_append_backslash=0
custom_verb01=
custom_verb02=
custom_verb03=
custom_verb04=
custom_verb05=
custom_verb06=
custom_verb07=
custom_verb08=
custom_verb09=
custom_verb10=
custom_verb11=
custom_verb12=
filters_visible=0
filters_wide=128
filters_right_align=1
filters_tab_stop=0
filter=
filter_everything_name=
filter_organize_x=917
filter_organize_y=495
filter_organize_wide=356
filter_organize_high=411
preview_visible=0
preview_x=640
preview_tab_stop=0
preview_mag_filter=0
preview_min_filter=0
preview_fill=0
show_preview_handlers_in_preview_pane=0
preview_load_size=0
preview_context=0x00000000
preview_release_handler_on_clear=0
sort=Name
sort_ascending=1
always_keep_sort=0
index=0
index_file_list=
index_etp_server=
index_link_type=1
status_bar_visible=1
select_search_on_focus_mode=1
select_search_on_set_mode=2
search_history_enabled=1
run_history_enabled=1
search_history_days_to_keep=90
run_history_days_to_keep=90
search_history_keep_forever=1
run_history_keep_forever=1
search_history_always_suggest=1
search_history_always_suggest_extend_toolbar=0
search_history_visible_count_max=12
search_history_always_suggest_visible_count_max=1
search_history_show_all_max=256
search_history_suggestion_max=256
search_history_show_all_sort=2
search_history_suggestion_sort=1
search_history_show_above=0
search_history_sort=2
search_history_sort_ascending=0
search_history_x=0
search_history_y=0
search_history_wide=0
search_history_high=0
search_history_column_search_wide=208
search_history_column_search_order=0
search_history_column_count_wide=128
search_history_column_count_order=1
search_history_column_date_wide=128
search_history_column_date_order=2
etp_server_enabled=0
etp_server_bindings=
etp_server_port=21
etp_server_username=
etp_server_password=
etp_server_welcome_message=
etp_server_log_file_name=
etp_server_logging_enabled=1
etp_server_log_max_size=4194304
etp_server_log_delta_size=524288
etp_server_allow_file_download=1
ftp_allow_port=1
ftp_check_data_connection_ip=1
http_server_enabled=0
http_server_bindings=
http_title_format=
http_server_port=80
http_server_username=
http_server_password=
http_server_home=
http_server_default_page=
http_server_log_file_name=
http_server_logging_enabled=1
http_server_log_max_size=4194304
http_server_log_delta_size=524288
http_server_allow_file_download=1
http_server_items_per_page=32
http_server_show_drive_labels=0
http_server_strings=
service_pipe_name=
name_column_pos=0
name_column_width=734
path_column_visible=1
path_column_pos=1
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size_column_visible=1
size_column_pos=2
size_column_width=76
extension_column_visible=0
extension_column_pos=3
extension_column_width=96
type_column_visible=1
type_column_pos=4
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creation_time_column_visible=1
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date_accessed_column_visible=0
date_accessed_column_pos=7
date_accessed_column_width=153
attribute_column_visible=0
attribute_column_pos=8
attribute_column_width=70
date_recently_changed_column_visible=0
date_recently_changed_column_pos=9
date_recently_changed_column_width=153
run_count_column_visible=0
run_count_column_pos=10
run_count_column_width=96
date_run_column_visible=0
date_run_column_pos=11
date_run_column_width=153
file_list_filename_column_visible=0
file_list_filename_column_pos=12
file_list_filename_column_width=96
translucent_selection_rectangle_background_color=
translucent_selection_rectangle_border_color=
thumbnail_mouseover_border_color=
preview_background_color=
ntfs_volume_guids="\\\\?\\Volume{e6d6116c-0000-0000-0000-602200000000}","\\\\?\\Volume{15b95a95-0000-0000-0000-100000000000}","\\\\?\\Volume{2b57a014-c427-46cf-b402-c2bcc1e93d50}","\\\\?\\Volume{5e934f50-b0ec-410f-bed4-2a1f63c16858}","\\\\?\\Volume{9c91a10d-0000-0000-0000-100000000000}","\\\\?\\Volume{7f18ab5e-0000-0000-007e-000000000000}","\\\\?\\Volume{e565b3d2-0000-0000-0080-000000000000}","\\\\?\\Volume{5b6ac646-0000-0000-007e-000000000000}"
ntfs_volume_paths="C:","D:","G:","Q:","S:","T:","U:","W:"
ntfs_volume_roots="","","","","","","",""
ntfs_volume_includes=1,1,1,1,1,1,1,1
ntfs_volume_load_recent_changes=0,0,0,0,0,0,0,0
ntfs_volume_include_onlys="","","","","","","",""
ntfs_volume_monitors=1,1,1,1,1,1,1,1
refs_volume_guids=
refs_volume_paths=
refs_volume_roots=
refs_volume_includes=
refs_volume_load_recent_changes=
refs_volume_include_onlys=
refs_volume_monitors=
filelists=
filelist_monitor_changes=
folders=
folder_monitor_changes=
folder_buffer_size_list=
folder_rescan_if_full_list=
folder_update_types=
folder_update_days=
folder_update_ats=
folder_update_intervals=
folder_update_interval_types=
exclude_folders="C:\\Users\\AMS\\AppData\\Roaming\\Mozilla\\Firefox\\Profiles\\tpnsw0fh.default-1541533229477","C:\\Program Files\\Mozilla Firefox\\Old Firefox Data 2018-11-06","D:\\ALL BOOKS\\z- ORIGINALS OF CONVERTED BOOKS","D:\\ALL_TOPICS\\UWP - topic\\2019-01-14 - UWP Samples\\Windows-universal-samples-master\\Samples\\VideoPlayback\\common\\Assets\\Media","D:\\ALL_BOOKS\\z- SECONDARY TOPICS COLLECTION\\Java BOOKS","D:\\ALL_TRAINING\\_TBF - PLURALSIGHT\\PluralSight - Improving .NET Core MVC Apps Using Extension Points (A. Wolf)","C:\\Program Files\\WindowsApps\\A278AB0D.DisneyMagicKingdoms_4.4.0.5_x86__h6adky7gbf63m\\Assets\\data\\subtitle","C:\\Program Files\\WindowsApps","C:\\Windows\\WinSxS","C:\\Windows\\servicing","D:\\C_DRIVE_OFFLOAD"
connect_history_hosts=
connect_history_ports=
connect_history_usernames=
connect_history_link_types=
etp_client_rewrite_patterns=
etp_client_rewrite_substitutions=
file_new_search_window_keys=
file_open_file_list_keys=335
file_close_file_list_keys=
file_close_keys=343,27
file_export_keys=339
file_copy_full_name_to_clipboard_keys=9539
file_copy_path_to_clipboard_keys=
file_set_run_count_keys=
file_create_shortcut_keys=
file_delete_keys=8238
file_delete_permanently_keys=9262
file_edit_keys=
file_open_keys=8205
file_open_selection_and_close_everything_keys=
file_explore_path_keys=
file_open_new_keys=
file_open_path_keys=8461
file_open_with_keys=
file_open_with_default_verb_keys=
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file_print_keys=
file_print_to_keys=
file_properties_keys=8717
file_read_extended_information_keys=8517
file_rename_keys=8305
file_run_as_keys=
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file_copy_name_to_clipboard_keys=
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view_extra_large_thumbnails_keys=1329
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view_window_size_medium_keys=562
view_window_size_large_keys=563
view_window_size_auto_fit_keys=564
view_zoom_zoom_in_keys=443
view_zoom_zoom_out_keys=445
view_zoom_reset_keys=304,352
view_go_to_back_keys=549,166
view_go_to_forward_keys=551,167
view_go_to_home_keys=548
view_go_to_show_all_history_keys=1352,328
view_sort_by_name_keys=305
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view_sort_by_size_keys=307
view_sort_by_extension_keys=308
view_sort_by_type_keys=309
view_sort_by_date_modified_keys=310
view_sort_by_date_created_keys=311
view_sort_by_attributes_keys=312
view_sort_by_file_list_filename_keys=
view_sort_by_run_count_keys=
view_sort_by_date_run_keys=
view_sort_by_date_recently_changed_keys=313
view_sort_by_date_accessed_keys=
view_sort_by_ascending_keys=
view_sort_by_descending_keys=
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search_add_to_filters_keys=
search_organize_filters_keys=1350
bookmarks_add_to_bookmarks_keys=324
bookmarks_organize_bookmarks_keys=1346
tools_options_keys=336
tools_console_keys=448
tools_file_list_editor_keys=
tools_connect_to_etp_server_keys=
tools_disconnect_from_etp_server_keys=
help_everything_help_keys=112
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result_list_item_up_keys=8230,4134
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result_list_page_down_keys=8226,4130
result_list_start_of_list_keys=8228
result_list_end_of_list_keys=8227
result_list_item_up_extend_keys=9254,5158
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Now all my dirty laundry is out in the open!

[NotNull]

Now all my dirty laundry is out in the open!

I checked your INI-file: you are not blackmail-worthy. You're safe

I didn't see any anomalies, other than the reason why you didn't see the number of objects in the statusbar: you have Hide results when the search is empty enabled (Menu:tools > Option > Results).
To see the objects in the statusbar, press SPACE in the search bar. That way your files will be shown (or disable the Hide ... option )

What you could test: unplug all external disk except for one and see if it stays indexed.
If yes: add the next disk and repeat steps
If not: try another disk

.. until you find a (the?) disk that causes issues.

BTW: Is your Everything.db of a recent date? (meaning that Everything is able to save it's data when exited)


Other than that: I will have to think about this a little longer, as at the moment I can't see why this is happening.

[soaper]

Great answer, thanks!

My Everything.db file is current, so I am OK there.

I will run through the exercise you suggest. Until now, I was not 'adding' disks, I was plugging them in one at a time, using the one available USB port on the front face of the PC. This time I will make use of the USB ports on the back of the case to add the disks all at once, one at a time.

Will report back.

[NotNull]

O. sorry .. I meant something different: by adding I meant adding to the Everything database. Sorry for confusion

Something like this:

• Enable Everything Service and disable Run as administrator
• For this test, temporary disable Hide results when the search is empty
• Disconnect all external disks
• Exit Everything (right-click the Everything icon in the system tray and choose Exit
• Delete Everything.db ( = start clean)
• Start Everything
• Let Everything index your C:-drive and possible other internal disks
• Restart Everything (enter
  /restart
  in the search bar and press ENTER)
• Check date and size of Everything.db
• For each external disk:
  • Connect this external disk and let Everything index it.
  • Disconnect this disk
  • Restart Everything
  • Check if the files on this disk are still indexed (enter X: in the search bar, where X is the actual driveletter)
  • Check date and size of Everything.db. It should be newer /larger.
  • Repeat for the other external disks, until you find one that gets "lost". In that case: continue with the next one
• You can now re-enable the Hide results when the search is empty setting.

If you found a problem disk, check that disk for errors:

• Reconnect the drive
• Right-click the drive in File Explorer and choose Properties > Tools tab > Check button.

Recommended: check the health of this disk with CrystalDiskInfo.
Health Status should be "Good".

EDIT:
Edited for clarity

[PhredE]

I wonder what happened to soaper. He was going so well.

FWIW, for anyone reading this thread and finding it anticlimactic, Total Commander has an add-on/plugin called Zip0 - that can do a similar job to that which soaper was hoping for.
It acts like a packer (Alt F5) and creates a .zip file with filenames and dates ONLY, with file lengths of zero (0) bytes. In other words, Zip0 creates a filename list inside a .zip file.
(Select your files and folders first.)

I imagine with some clever nomenclature and tuned searches, Everything could find filename results similar to that of offline storage of filenames as per soaper's discussion.

[soaper]

Still here, still a heavy user of ES.

I looked at Total Commander, realized it's a paid app, so I'll pass on that for now.

[PhredE]

You can use TC as long as you like (more or less) with 'UNREGISTERED' in the title bar.
It's fully functional as is, and you can do all I suggest with plug-ins.

Worth a try, imo, and ultimately you might come to see how extraordinary a program it is and send the author some money in bedazzled worship.

https://totalcmd.net/plugring/zip2zero.html

PS Everything and Total Commander are friends. TC has an option to use Everything as its search resource. Works seamlessly.